Project Administrator

About the Opportunity

The Construction IT Alliance (CitA) is seeking a Project Administrator for a 12-month fixed term contract opportunity working three days a week (Tuesday to Thursday). This role involves contributing to a nationally funded high-profile digital platform promoting Modern Methods of Construction (MMC).

The successful candidate will report directly to the Project Co-Ordinator and General Manager of CitA, collaborating with a diverse project team.

Responsibilities

• Maintain and update attendee registration lists
• Coordinate onsite registration desk for internal events
• Send invitation emails, reminder emails, and follow-up communications
• Prepare thank-you for registration emails
• Coordinate badge printing with designer
• Liaise with speakers and follow up on presentation submissions
• Share agendas, invitation assets, and presentation deadlines with speakers
• Update presentation slides and review presentation materials
• Support the development of event presentations and promotional content (Canva, Figma, images for event invitations)
• Coordinate with suppliers regarding AV, catering, furniture, accommodation, transport, and event requirements
• Follow up on quotations, availability, and delivery arrangements
• Support event setup and onsite delivery
• Coordinate equipment lists, and technical arrangements
• Manage tablets, chargers, merchandise, badges, and printed materials
• Check venue locations, access arrangements, and event logistics
• Update event pages and website content
• Upload and publish research reports, courses, industry insights, and event materials, support page content, Day in the Life content
• Coordinate website updates, including page amendments, logos, and content revisions
• Maintain and update the Figma archive of article cover images
• Upload and publish post-event videos (Vimeo, Platform)
• Maintain and update Mailchimp audiences
• Manage automated email flows for event forms
• Monitor email campaign performance and audience changes
• Collect, upload to SharePoint and update receipts spreadsheet
• Upload new companies to Sonrai, upload attendance profile forms to Sonrai after internal events

About You

Key Skills:

• Event Coordination & Logistics
• Stakeholder & Supplier Management
• Event Registration & Attendee Management
• Speaker & Presentation Coordination
• Website Content Management (Drupal)
• Digital Content Publishing (Vimeo, SharePoint)
• Mailchimp & Email Automation
• Figma & Canva
• Administrative Support & Documentation
• SharePoint & Sonrai Administration
• Communication & Relationship Management
• Attention to Detail
• Time Management & Prioritisation
• Microsoft Office (Excel, Word, PowerPoint)

Benefits

Salary: €20,000 per annum for 3 days a week.

Benefits: Laptop, Mobile Phone, Paid Holidays