Project Administrator

About the Opportunity

Role Information:

Role Title: Project Administrator

Department: Mechanical

Reports to: Project Manager

About the Company

Tritech Group is one of Ireland's leading Mechanical, Electrical & Maintenance Contracting Companies. Since our formation in 1999, Tritech Group has established itself as a leading multi-disciplined projects company who have gained significant experience across a wide range of business sectors such as Pharmaceutical, Data Centres, Healthcare, and large Commercial Projects. We are now 25 years in business, and we are continuously striving to grow and strengthen our team to the ultimate best in class.

Responsibilities

• Maintain training, induction, authorisation, and permit records, ensuring compliance with project and client requirements.
• Support Health & Safety processes by tracking audits, monitoring actions, maintaining workforce records, and preparing project safety statistics.
• Administer quality management systems, including inspections, testing records, benchmark approvals, and defect tracking.
• Maintain project documentation, drawing registers, and as-built/redline information to ensure accurate and up-to-date records.
• Coordinate the distribution and filing of project information through Procore and client common data environments.
• Compile commissioning records, testing certificates, and client demonstration documentation.
• Prepare and manage Operations & Maintenance (O&M) handover documentation and support project close-out activities.
• Track and manage outstanding snags and defects to ensure timely resolution prior to handover.
• Support procurement and logistics activities, including tracking orders, deliveries, returns, and inventory.
• Manage office administration, including stationery supplies, meeting room bookings, hot-desk reservations, noticeboards, and project filing systems.
• Produce regular project reports and provide administrative support to site management and project teams.
• Act as a central point of coordination between site teams, subcontractors, clients, and external stakeholders.
• Collaborate with HR and project managers to rectify discrepancies and maintain TMS integrity.

About You

Role Requirements:

• Bachelor's degree in business administration, Information Management, or a related field is desirable
• Previous experience in a construction, engineering, M&E, or project administration role.
• Strong organisational skills with excellent attention to detail.
• Experience using document management systems such as Procore, an advantage.
• Proficient in Microsoft Office, particularly Excel, Word, and Outlook.
• Ability to manage multiple priorities in a fast-paced project environment.
• Strong communication and stakeholder coordination skills.
• Self-motivated with a proactive approach to problem-solving and task management.

Eligibility

Tritech is an equal opportunity employer.

Benefits

By applying for a position with Tritech Engineering and forwarding your details included in your Curriculum Vitae, you are consenting to Tritech Engineering processing your data in line with data protection law, namely the Data Protection Act (2018) and EU General Data Protection Regulation (GDPR). If you have any queries about our Privacy Notice, please contact nushy@Tritech.ie.