Construction Project Coordinator

We are looking for a Construction Project Coordinator to join our team. In this role, you will coordinate the documentation, schedules, materials and reporting behind Hollyfort’s construction projects for public-sector clients, including Healthcare institutions, County Councils, universities and other Government Bodies, often delivered in live and restricted environments. As the Construction Project Coordinator, you will work with Project Managers, Operations Department, site management, our Quantity Surveying and QSE teams, and subcontractor partners to keep project information accurate in Procore and SharePoint, track progress and flag risks early. You will also act as the main point of contact for project status from start-up to handover. This role suits an organised, detail-focused person with some project coordination or administration experience who wants to build a career in construction project management, with support and training from an established company. KEY RESPONSIBILITIES Project Planning and Coordination Coordinate information. Break each project into defined deliverables in line with project governance, assign actions and set delivery timeframes. Schedule project meetings, take and distribute minutes, and follow up on actions until they are closed. Monitor progress against the programme, identify risks and opportunities, and escalate potential delays or discrepancies to the Project Manager and site management. Order materials and track deliveries so they reach site on time, agreeing access and delivery slots with the client on live sites. Project Documentation and Systems Manage project documentation on site and in the office, including RFIs, submittals, drawings, change orders and other key records, making sure the current revision is always in use. Maintain and update project data in Procore, SharePoint and Excel trackers. Keep accurate digital and physical project files, ready for audit and handover. Support the onboarding and training of team members on Procore, SharePoint and other digital tools, workflows and project systems. Cost and Change Control Assist the Project Manager and Quantity Surveying team with project budget preparation. Prepare change order documentation and keep a register of changes and their approval status. Reporting and Communication Prepare weekly and monthly status reports and presentations, highlighting progress, key issues and risks. Act as the main point of contact for project status, keeping clients, site teams, subcontractors and senior management informed. Work with the client and project team to make sure client requirements are met from start-up to handover. Health, Safety, and Quality Support compliance with health, safety and quality standards, keeping project documentation controlled and audit-ready. Collect and file RAMS, site induction records and Safe Pass details for site personnel and subcontractors. Support quality control processes, including inspection records, snag lists and handover documentation. Handle personal data and commercially sensitive information in line with GDPR and company policy. JOB QUALIFICATIONS/REQUIREMENTS Essential Third-level qualification in Construction Management, Engineering, Business or a related discipline, or equivalent experience in project coordination or administration Strong organisational and time management skills, with the ability to manage several tasks against fixed deadlines Strong attention to detail and solid experience managing documentation Excellent communication and teamwork skills, with a proactive, problem-solving approach Basic understanding of construction processes Good working knowledge of MS Office 365, in particular Excel, Project, Word, Teams and SharePoint Valid SOLAS Safe Pass, or willingness to complete the course before starting Desirable Experience using Procore or similar construction project management software Previous site experience or experience in a construction administration role Experience on public-sector projects or in live environments such as hospitals, care facilities or occupied buildings Familiarity with RFIs, change orders, RAMS and handover documentation such as O&M manuals and Safety Files Category B driving licence